Rethinking Fleet Strategy in a Changing Landscape

Managing a corporate fleet has never been more complex or more critical to business performance. From shifting market dynamics and cost balancing to increasing administrative burdens on HR teams, today’s fleet decision-makers face a perfect storm of pressure points. Add to that the evolving expectations around driver satisfaction and sustainability, and the need for a smarter approach becomes clear.

We have summarised some of the key challenges currently impacting those managing a fleet. From rising lease costs and outdated policies to administrative inefficiencies, we outline how Fleet Alliance can help you take back control. Whether you’re looking to reduce spend, streamline operations, or futureproof your fleet strategy, the insights that follow are designed to guide informed decisions and deliver tangible results.

Rising Lease Costs. What You Need to Know

Shifting Manufacturer Dynamics and the Cost of Sole Supply

In the wake of previous supply constraints, many manufacturers tightened support terms, driving up leasing costs. However, we’re now seeing a shift back to normality, with manufacturer support returning and discount levels improving significantly. In some cases, discounts have surged from just 0.5% to over 30.5%, leading to reductions in Contract Hire costs of up to £220 per vehicle, per month.

That’s all well and good but relying on a single Contract Hire provider can limit competition and potentially inflate margins eating into the savings available.

Our multi-funder tendering model introduces genuine market competition, saving our clients an average of 10% on their fleet leasing costs. For a fleet of 200 vehicles, that’s a potential saving of over £72,000 per annum.

The Fleet Policy Trap

If your Contract Hire provider isn’t actively guiding you towards a sustainable fleet policy, your drivers could soon face shrinking vehicle choice, longer lead times, and rising Benefit in Kind (BIK) tax bills, especially with the 2030 ban on the sale of new petrol and diesel cars fast approaching.

While BIK taxation is a perennial concern for drivers, adopting a forward-thinking, sustainable fleet policy can help ease the financial burden on both sides, by optimising tax efficiency, maximising vehicle availability, and unlocking significant Whole Life Cost savings across fuel and maintenance.

These benefits aside, a greener, more modern fleet boosts driver satisfaction and retention, strengthens compliance with environmental regulations, and enhances your company’s image, a powerful advantage when competing for contracts where your ESG credentials are increasingly important.

Is Fleet Administration Overwhelming Your HR Team?

Your HR Team Didn’t Sign Up for Fleet Management

A 2025 survey* of UK HR professionals revealed that 38% feel burdened by an ‘excessive workload’. For those tasked with managing fleet responsibilities, often outside their area of expertise, it’s no surprise. Administering a fleet distracts HR from its core function, reduces departmental efficiency, and ultimately increases operating costs. Fleet Alliance can take the burden off their shoulders. Think of us as your dedicated, remote fleet team—handling it all, so your HR team can focus on what they do best.

Driver Support That Doesn’t Leave Them Hanging

An overstretched HR team or a Contract Hire provider that routes drivers through hold queues and faceless call centres is inefficient and a potential wellspring of frustration. Our dedicated support team provides 24/7 driver assistance, with named contacts who know your drivers and your fleet. Whether it’s an enquiry or a breakdown, your team calls us—not HR. That translates to faster resolutions and less frustration. According to a 2023 Fleet News study**, fleet vehicles average nearly two days off the road for repairs, something we actively reduce through proactive support and faster service access.

Keeping Your Drivers Moving and Safe

When a vehicle breaks down or an accident occurs, delays cost time and money. The same Fleet News report shows the average lead time from booking to workshop is nearly 14 days. Our mobile driver app, which is part of our powerful fleet management system, e-Fleet, ensures that bookings happen immediately before matters escalate leading to even greater delays. From service and MOT booking to logging mileage, everything your drivers need is at their fingertips. While built-in safety inspection reporting helps reduce the risk of breakdown altogether.

A Single Source of Fleet Insight

Your HR team likely lacks the visibility and tools needed to manage your fleet effectively, especially when grey fleet drivers are thrown into the mix. Disparate spreadsheets, multiple suppliers, missing data and the inability to leverage all your fleet data to generate accurate reporting and forecasting. That’s where e-Fleet comes in. It consolidates all your vehicles and drivers into one seamless, connected system. With real-time data and automated notifications coupled with extensive and insightful reporting, e-Fleet puts you firmly in the picture while cutting administration by up to 30%.

We Do Fleet So You Don’t Have To

Your HR department wasn’t designed to manage a fleet, and most Contract Hire providers simply can’t deliver the tailored, granular support that a well-run fleet demands. Fleet Alliance is embedded in every part of your day-to-day operation. Fleet Management is all we do, so we’re entirely focused on reducing admin, driving efficiency, and supporting your sustainability goals. From accident management to driver training, vehicle hire, and even reallocation, we manage it all, while remaining focused on deliverables.

Smart Fleet Management Starts Here

Lease costs are rising. That’s nothing new, but Fleet Alliance is helping smart businesses cut theirs. With manufacturer discounts bouncing back, we’re helping fleets saving up to £220 per vehicle, per month. Our multi-funder tendering model unlocks real market competition, cutting average leasing costs by 10%—that’s £72,000 saved on a 200-vehicle fleet.

Meanwhile, HR teams are overwhelmed with fleet admin. It’s not their job, and it’s hurting efficiency. Fleet Alliance takes the pressure off with a fully managed service, 24/7 driver support, and our connected fleet management platform, e-Fleet, that slashes admin by up to 30%.

From reducing BIK and fuel costs with EV sustainable strategies to managing every supplier in your fleet ecosystem—we handle it all. You stay in control while we do the heavy lifting. Drop us a line if you want to have a quick chat about how we can help take the weight off.

*Personio Study (January 2025, Censuswide survey of 750 HR professionals  **FleetNews report based on Epyx’s 1link Service Network platform