Fleet Alliance implements new features for e-Fleet and e-Fleet Mobile

Fleet Alliance implements new features for e-Fleet and e-Fleet Mobile

Posted by

Kevin Blackmore

June 2016


Fleet Alliance has implemented a series of new features and functionality for its award-winning cloud-based fleet management system, e-Fleet, and its integrated e-Fleet Mobile app.

The e-Fleet system platform has the scalability, capacity and flexibility to handle the administration of fleets of less than five cars to those running more than 5,000, providing completely automated online fleet management accessible anywhere in the world. It also offers an extensive and comprehensive suite of reports which allow the interrogation of any aspect of the fleet operation.

The latest of these are new reports cover the key fleet areas of service, maintenance and repair (SMR) and accident management, displaying cost analysis, frequency, and incident categories in graphs and report form.

In development, meanwhile, is Fleet Insight – a suite of visual reports providing key fleet detail at a glance, more details of which will be released shortly.

In other new features, the e-Fleet system now sends automatic email notifications to drivers, fleet managers and administrators, to alert drivers to input mileage, complete a vehicle inspection report, or advise that an MOT or service is now due or overdue.

Such notifications can be configured to provide drivers with a snapshot of their current notifications panel within e-Fleet, so that they can see what their current status is and what events are now due.

Notifications can then be scheduled prior to the event due date, or on the event due date, with further notifications sent when the event has become overdue.

Notifications can also be configured to automatically escalate to a defined recipient, such as the fleet manager or administrator, should the action not be completed within a defined timescale.

A further series of enhancements have also been developed for drivers, through e-Fleet Mobile and the driver portal.

Drivers can now log their business trips throughout their employer’s reporting period, be that monthly or whatever period is used. The system then automatically calculates the journey distance for the user from postcode to postcode to verify business miles.

Fleet managers can set a tolerance for journeys that exceed this calculated value, allowing them to identify and control excess mileage. Any journeys that exceed the pre-defined tolerance require an explanation and are highlighted on a new excess mileage expense report.

Based on logged business trips, the system also automatically calculates personal and business mileages for the driver at the period end, based on their current odometer reading.

Fleet managers can also select whether mileage is automatically reimbursed and if HMRC approved mileage rates or their own company rates should be used.

These details are then highlighted in a business trip report showing the selected reimbursement rate, plus a fuel card report if applicable. A copy of the business trip report is also emailed to the driver.

Fleet managers and administrators can also define which cost centres or company offices mileage reports should be sent to and, if required, reports can also be sent to a custom recipient such as the payroll department.

Fleet Alliance managing director, Martin Brown, said the new enhancements to both  e-Fleet and e-Fleet Mobile would continue to make the lives of company drivers and managers easier.

“Our e-Fleet platform allows the complete outsourcing of the fleet administration for any fleet regardless of its size, and cuts the management burden that many fleet managers are under. The new reporting and other functionality will undoubtedly benefit that process and give greater insight into the operation of the fleet

“At the same time, e-Fleet Mobile provides an extensive array of services and support to every driver and vehicle on the fleet, irrespective of whether the vehicle is funded through an array of different funders or solely from us.

“We believe e-Fleet Mobile is the only fleet management tool of its kind versatile enough to provide this kind of extensive support and the new features will only add to its effectiveness,” he said.

You also might like…

If you liked this article then check out our posts about similar topics

SELDOC Healthcare goes green with Fleet Alliance and Toyota RAV4s

SELDOC Healthcare, a not-for-profit GP co-operative serving 25m patients in SE and SW London, has gone green thanks to a...

Semiconductor shortage challenges vehicle supply

The global shortage of semiconductors, due in part to a surge in demand during the pandemic for consumer electronics, co...

Iconic chargepoint design competition launched for COP26 unveiling

The Government has announced a competition to design an iconic chargepoint design The competition for a British publi...

Fundamentals of UK fleet industry are strong

Despite the disruption to business caused by the Coronavirus pandemic, the fundamentals of the UK fleet industry remain ...

Glasgow to become an 18 million tree urban forest

A new urban forest will be planted in and around Glasgow as the city prepares to host the crucial COP26 environmental co...

SMMT reduces BEV forecast following plug-in grant cuts

The Society of Motor Manufacturers and Traders (SMMT) has reduced its 2021 sales forecast of battery electric vehicles (...

Race to Zero accelerates ahead of COP26

The race to go green is accelerating ahead of November’s COP26 climate change conference in Glasgow with some positive...

Return to work increases emphasis on duty of care

As lockdown eases and more businesses look at bringing staff back to the workplace, meeting duty of care for those who a...

Ready to make the management of your fleet more efficient?

Request a call back

Or Call Us On: 0345 601 8407
Schedule a call back
  • This field is for validation purposes and should be left unchanged.